Gazette Notification for Name Change: Step-by-Step Complete Guide
Changing your name is more than just picking a new identity; it's about making it legal. While many people think a newspaper ad is the final step, the most crucial part of the process is the Gazette Notification for Name Change.
Whether you are changing your name due to marriage, astrology, or personal preference, this official document is the gold standard for legal recognition in India.
That’s because, for major documentation like Passports, Banking, and Government Jobs, a Name Change Gazette is mandatory. It acts as an undisputed proof of identity that no authority can reject.
Why is Gazette Notification Required?
Without a Gazette for name change, your new name is essentially just a "nickname" in the eyes of the law.
- Legal Identity: It provides a permanent, searchable record of your name change.
- Central vs. State Gazette: While states have their own gazettes, a Central Gazette Notification for Name Change is highly recommended. It is issued by the Department of Publication (New Delhi) and is universally accepted across all Indian states and even by foreign embassies.
Step-by-Step Process for Name Change
To ensure your application isn't rejected, follow these steps precisely:
Draft a name change affidavit on non-judicial stamp paper. Get it attested by a Notary Public.
Publish a notice in the local newspaper of your state regarding your name change.
Pay the government fees online via the Bharat Kosh portal and keep the receipt safe.
Courier all documents to the Controller of Publications, Department of Publication, Civil Lines, Delhi.
Required Documents Checklist
Before mailing your folder, double-check this list to avoid delays:
| Document | Description |
|---|---|
| Original Affidavit | Signed by the applicant and Notary |
| Newspaper Copy | Original full page of newspaper (not just the cutting) |
| ID Proof | Self-attested copies of Aadhaar, PAN, or Voter ID |
| Photographs | Two passport-sized photos (cross-signed) |
| Digital CD | A CD containing the soft copy of your application in .docx format |
| Application Form | Duly signed by the applicant and two witnesses |
Fees and Timeline
- Government Fees: The standard fee for a Gazette Name Change usually starts from ₹1,100 for adults, though it can vary based on whether you are opting for a standard or more complex change (like minor, religion or gender).
- Timeline: Once the documents reach the department, it typically takes 15 to 45 days for the notification to appear in the e-Gazette.
Common Mistakes to Avoid
Many applications get rejected due to small errors. Watch out for:
- Spelling Mismatches: Ensure the name on the Affidavit, Newspaper, and CD is identical.
- Incorrect CD Format: The government requires a specific digital format; failing to provide a working CD is a common reason for rejection.
- Old Newspaper Cuttings: Always send the full, original newspaper page, not just a small clipped square.
Conclusion
Frequently Asked Questions (FAQs)
Can I apply for a Gazette Notification online?
You can pay the fees online, but currently, you must courier the physical documents to the Department of Publication in Delhi.
Is it mandatory to visit Delhi in person?
No, you can send your application via Speed Post or Registered Post.
How do I download my Gazette copy?
Once published, you can download it from the official e-Gazette website (egazette.gov.in). Physical copies are no longer sent by the department.
How long does it take for a Gazette notification to appear?
It usually takes 30 to 60 days for the Gazette to be published after submitting your application. This depends on the department's workload.
Is it mandatory to place an advertisement in a newspaper?
Yes, it is mandatory to place a name change advertisement in one local and one national newspaper before submitting your Gazette application. This must be attached with the original cutting file.
What is the validity period of a Gazette notification?
A Gazette notification is valid for life. Once your name change is published in the Gazette, it becomes your legal document forever.
What is the role of a digital CD in the Gazette process?
The CD contains your "Name Change" form in MS Word format. The department uses this file to upload your data to the e-Gazette portal. Your photo and signature must also be scanned and inserted.
If my application is rejected, will my fees be refunded?
No, the official Gazette fee is non-refundable. Therefore, ensure all documents and signatures are in the correct format to avoid rejection.
Is the process different for minors?
The process is almost the same, but for minors, the application requires the signature of the parents (mother/father) and their ID proof.
